PDMS has announced the successful implementation of their document portal solution, for the Maritime Authority of the Cayman Islands (MACI). PDMS, who already works with a number of international ship registries, has delivered a system which provides MACI employees around the world with secure online access to their corporate controlled documents. The Maritime Authority of the Cayman Islands incorporates one of the leading international ship registries, the Cayman Islands Shipping Registry, and facilitates the development of Cayman Islands as an international maritime centre by providing a wide range of services from vessel registration through to maritime consultancy. With employees or representatives located in various international locations, including Cayman, the UK, Monaco, The Netherlands, Greece, Japan, Singapore, Hong Kong and the USA, MACI identified the need for a new secure web based document portal that could be accessed by their staff from anywhere in the world. PDMS won the competitive tender to deliver a controlled document portal to MACI that would centralise and control all MACI’s key documents, with appropriate and flexible, security permissions and a full audit trail. PDMS’ solution contains many useful features including an easy to use folder structure, e-mail alerts to users when a new ‘flagged’ document is added or updated, the option to instantly download all changed documents, a comprehensive search facility (by meta-data e.g. name, dates authors etc. and searching by the content within documents). As well as the highly secure elements of the central portal, the solution also includes the ability to make some of the documents available to the general public via a public facing home page or existing website page. PDMS is providing the controlled document portal as a complete Managed Service which includes hosting, ongoing support and maintenance as well as secure back-ups, resilience, monitoring and built-in disaster recovery. The project delivery deadlines were tight and PDMS was able to customise their FoundationsTM document management solution to meet all of MACI’s specific requirements, complete testing, training and roll the system out within a 12-week timeframe. Bruce McGregor, Director at PDMS, commented, “In a competitive market place, our FoundationsTM document management solution has proven to be a great asset when it comes to helping organisations to not only manage their corporate documents, but also in providing their employees with secure access to these essential documents from anywhere in the world.” MACI is already seeing significant benefits from their investment in the portal, including a reduction in time spent on locating controlled documents, better ownership of documents and ensuring that the right person within MACI has access to the most up-to-date version of a document no matter where they are. MACI has recently achieved ISO 9001:2008 certification and the new controlled document portal is proving to be a real asset in relation to the organisation’s quality system and document control. Sian Pairaudeau, Head of Quality Systems at MACI stated, “PDMS’ powerful IT tools proved to be the right choice for MACI’s unique needs. With PDMS’ speed of implementation, ease of use and unique ability to automate the Control Doc portal system testing, tremendous value has been added to the ongoing quality improvement process for MACI. The PDMS support team stepped up to answer product, process, and test planning and implementation questions and concerns. PDMS offers a powerful combination: solid customer relationship and the right tool for the job”. ENDS